CIP Guide

Guide to Cataloguing-in-Publication service

Cataloging-in-Publication (CIP) service is a free service offered to publishers by the National Library of Myanmar, to have a work catalogued before it is published. Publishers then arrange to have the CIP entry printed in the publication.

The CIP entry is added to the National Bibliographic Database on which provides libraries, booksellers and the general public with advance notice of forthcoming publications. The database is also shared with international library networks and also exposed to popular internet search engines such as Google.

Once publications are deposited under legal deposit provisions with the National Library of Myanmar, the pre-publication entry is upgraded to a full catalogue record which displays in the National Library's catalogue.

 

  1. Benefits of a CIP entry

  1. The pre-publication catalogue record appears on the website of the National Library (Nay Pyi Taw) and through that gets distributed to a worldwide audience.

  2. Libraries, booksellers and the general public can search the Web and find CIP entries for forthcoming titles. This can facilitate the advanced selection and ordering of publications.

  3. The National Library prepares the CIP in accordance with international catalog regulations, so libraries can easily download the CIP entry in their libraries. Detailed information can be accessed from the National Library (Nay Pyi Taw) website at OPAC and downloaded to the library software to make their cataloging process easier and faster.

 

  1. Eligibility for the CIP service

The Cataloguing-in-Publication (CIP) service covers new and revised editions of books published in Myanmar.

 

  1. The CIP process (how to apply)

  1. The Publisher obtains an International Standard Book Number (ISBN) for their work from ISBN Agency of Myanmar If there is an authorized organization that issues ISBN / ISSN in Myanmar.

  2. The Publisher submits an online application for a CIP entry via the National Library (Nay Pyi Taw) website about one month before publication. Publishers are encouraged to attach a copy of the title or contents page with their application.

  3. Within 10 working days, National Library (Nay Pyi Taw) staff creates a CIP entry based on pre-publication details provided by the Publisher, using library cataloguing standards. During this process, the publisher may be contacted for further information if required. A complete CIP library catalog will be sent to the publisher via the National Library (Nay Pyi Taw) website.

  4. Any time before the book is published, the Publisher is encouraged to send any amendments to the details of their publication to the National Library (Nay Pyi Taw). A revised CIP entry will then be provided to the Publisher.

  5. The Publisher deposits five copies of publication within one month from the date of publication to the National Library of Myanmar.

  6. The National Library will upgrade a complete National Library Catalog by completing the required details in the CIP of the book after receiving the published books. The catalog information can be accessed through the National Library (Nay Pyi Taw) Web portal. It will also be used in the National Bibliography compiled by the National Library.

 

  1. Publishing a Cataloguing-in-Publication (CIP entry)

Publisher should include the CIP entry from the National Library in his publication (book) as follows:

  1. The CIP entry should be printed in the book on the reverse side of the title page.

  2. The entry must appear under the heading: National Library of Myanmar Cataloguing-in-Publication entry.

  3. The CIP may be arranged left or centered to suit publishers' individual design arrangements.

  4. For electronic publications, the CIP entry should appear near the title and other publication details.

  5. Below are the options for printing the CIP entry in the publication with or without the description labels:-

Example 1 (field names are displayed on the left)

အမျိုးသားစာကြည့်တိုက်၏ကက်တလောက်

စာရေးသူ

-

ထင်လင်း ၊ ၁၉၁၆-၁၉၉၆။

ခေါင်းစဉ်

-

စောင်းကြိုးတင်းသည့်သီချင်းသံဝတ္ထုများ / ထင်လင်း။

ထုတ်ဝေသည့်နေရာ

-

ရန်ကုန် ၊

ထုတ်ဝေသူ

-

ပေါ်ထင်လင်းစာပေ ၊

ထုတ်ဝေသည့်ခုနှစ်

-

၁၉၇၇။

စာမျက်နှာ

-

--- စာမျက်နှာ ၊

အရွယ်အစား

-

-- စင်တီ။

ဘာသာရပ်များ

-

မြန်မာဝတ္ထုတို ။

မျိုးတူစုအမှတ်

-

၈၉၅.၈၀၃

 

Example 2 (field names are not displayed on the left)

 

  • အမျိုးသားစာကြည့်တိုက်၏ကက်တလောက်

ထင်လင်း ၊ ၁၉၁၆-၁၉၉၆။

စောင်းကြိုးတင်းသည့်သီချင်းသံဝတ္ထုများ / ထင်လင်း။

ရန်ကုန် ၊ ပေါ်ထင်လင်းစာပေ ၊ ၁၉၇၇။

--- စာမျက်နှာ ၊ -- စင်တီ။

 

မြန်မာဝတ္ထုတို

၈၉၅.၈၀၃

 

 

  1. Submission of legal Deposit

The last step of the CIP process is the sending the publication to the National Library within one month of publication. According to Section 12, sub-section A of the National Library Law, five copies of all publications published in Myanmar must be sent to the National Library.

Upon receipt of the publication, the National Library will add the required details (e.g. page number, size, etc.) to the CIP entry and include them in the National Library's OPAC catalog.

The mailing address to send publications to the National Library is as follows:

Deputy Director

National Library (Nay Pyi Taw)

Rajathingaha Road, Near Kumudra Lotus Circle

Ottara Thiri TSP.,

Nay Pyi Taw

Further information on legal deposit of library materials can be found on the National Library (Nay Pyi Taw)'s website.

 

  1. Data included in CIP

The Cataloguing in Publication (CIP) is a pre-published catalog of information that publishers must submit to the National Library before publishing of their works. The information will be compiled by the National Library in accordance with international cataloguing standards.
 

Following data are mainly included in the Cataloguing in Publication:

• ISBN

• Author (s) and / or other responsible persons

• Title of the publication

• Subject Heading(s)

• Series title & Number

• Dewey Decimal Classification Number

Upon receipt of publication, the details required by the CIP will be added and included in the National Library's OPAC catalog.

 

  1. An explanation of data in CIP

(A) Author

This field includes the author or corporate body (e.g. writers, compilers, illustrators, photographers) who are primarily responsible for the creation of content of publication. If there is more than one responsible person, the main author will be selected according to international cataloguing standards, and the other responsible persons will be added to the CIP. You can find the names of the authors and all the responsible people in the catalog.

 

(B) Name of the letter

This section will include the title of the article as written by the publisher when applying for a library catalog. The title of the letter shall be in accordance with international catalog standards. Some letters are not capital letters except for the first letter of the name.

Publishers need to be able to cover books, magazines, and brochures in order to provide accurate information in three library catalogs. A copy of the title page and a table of contents must be attached.

Contact the National Library --- Department or email ---@nlmnpt.gov.mm as soon as possible if the title changes before publication. It is important that the information in the library catalog is as accurate and up-to-date as possible.

 

(C) International Recognition Book No. (ISBN)

The ISBN (International Standard Book Number) is a 13-digit number that identifies literature and art materials such as books published internationally. The ISBN defines each publication of a book and provides libraries, libraries, and libraries. It makes it easier and more effective for book sellers and distributors to sell literary and artistic items such as books and books. ISBNs are not mandatory for all literary works. It has nothing to do with copyright or legal transmission of literary material.

ISBN numbers can be displayed by type of material (eg cardboard, softcover (plain), e-book, etc.) and can be entered in parentheses as follows:

978-0642136524 (pbk) - Book with soft cover

(D) Academic Title (s)

Academic topics (s) are listed in three library catalogs in accordance with Sears ’List of Subject Headings.

(E) Other responsible persons

This section identifies other responsible persons involved in the creation of literary works to be published in accordance with international catalog standards. In doing so, it will adhere to the International Catalan Standards (RDA).

(F) Duwei Decimal Group No.

The Dewey Decimal Series is the most widely used literary classification system in most libraries in Myanmar. This number is used to identify the main subject of the published literary work.

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